District 9790 Insurance Officer (DIO)- David Gordon - lowbat101@gmail.com

A definition:

“Risk management is a way to identify and avoid some future event that might cause harm”. We need to know what could go wrong, and what we can do to prevent it from occurring.

Liability Insurance & Risk Management

Diligent risk management continues to be the best method to avoid claims against clubs and, ultimately, fluctuations in insurance premiums that Rotarians fund. Rotary’s public image must be that of a responsible organisation, whose activities will not expose the public to unnecessary risk.

 To assist in the safe management of our respective activities, the Risk Mngt templates below must be used for each event that our Club undertakes.

 Rotary has done some excellent work over the past few years in the area of risk management, and it is important to maintain this momentum.

You are reminded that prior to any cover being granted under the Rotary Insurance Program for ANY and ALL Rotary Activities and Projects, the following forms are required to be completed and sent to the District Insurance Officer for review and acceptance prior to the event or activity: 

  • The Insurance Pro forma

  • The Risk Management Form (and / or the club’s formal risk management plan for the activity)

Non-compliance with this requirement could leave Southern Mitchell Rotary uninsured in the event of a claim.

  • With ongoing or reoccurring activities, the Insurance Pro forma is required to be completed and forward to the District Insurance Officer for acceptance every year.

  • Risk Management is the key to protecting our Rotary Insurance program and ensuring our clubs have affordable and broad coverage into the future. 

  • The Risk Management Plan for ongoing or reoccurring activities should be a fluid document, requiring regular review and updating by the committee.

These documents will assist:

1. INSURANCE PRO FORMA - must supply to DIO beforehand

Do NOT fill in online, please download a blank copy for each activity and complete on your device before sending.

This form is to be submitted to the District Insurance Officer prior to the commencement of any project/event.

(It should be noted that activities of a repetitive nature, such as Sausage Sizzles etc., only require one annual request form only).

5. ROTARY INSURANCE HANDBOOK

This document is a summary of our National Insurance Program.

2. RISK MANAGEMENT CHECKLIST

This is a quick reference guide for clubs to use as an aid to ensure the best risk management practice for activities undertaken on a day-to-day basis. I would encourage clubs to use this as a matter of course, it is a handy tick card that helps identify and treat everyday risk.

3. RISK MANAGEMENT FORM - must supply to DIO beforehand

Gives the essential information to commence the Risk Management approach

4. GENERAL RELEASE AND INDEMNITY FORM

(Only Required when participants are participating in any sport, game, match, race, practice, training course, trial, contest or competition)

If you are unsure whether a certain event or activity would be covered under the Rotary insurance program, please complete and return these documents to the District Insurance Officer who, if necessary, will forward the documents on to AON for discussion with insurers.